Online Registration is now CLOSED! You can register on-site at the New Registration Counters located in the Onyx Lounge, ground floor of the Amsterdam Rai. Registration opens on 2, July from 14:00 - 18:00. |
Please see important information regarding Dutch VAT and their impact on registration fees below. Depending on the status of the delegates (VAT Entrepreneur or Private Individual), Dutch VAT will be charged on top of net registration fees and tickets. If you have any questions regarding registration, please contact our Registration Team at wclc2011-registration@icsevents.com.
REGISTRATION INFORMATION FOR ON-SITE |
Registration Counter Hours
The Registration Counter is located in the Onyx Lounge at Entrance G, Ground Floor of the Amsterdam RAI.
| Registration Counter Hours | |
| Saturday, 2 July | 14:00 - 18:00 |
| Sunday, 3 July | 06:00 - 20:00 |
| Monday, 4 July | 06:00 - 17:00 |
| Tuesday, 5 July | 06:00 - 14:00 |
| Wednesday, 6 July | 06:00 - 17:00 |
| Thursday, 7 July | 06:00 - 12:30 |
Registration Counters
Exhibitor Registration
All exhibitors who have pre-registered, or have yet to be registered, should proceed to the Exhibitor Registration Counter.
Invited Speaker Registration
All Faculty (Speakers and Chairs) for invited sessions should proceed to the Invited Speaker Registration Counter to pick up their materials. Abstract Presenters can pick up their materials at the Pre-Registration Counter.
Outstanding Payments
All delegates who are already registered for the conference, but have outstanding payments should proceed to the Outstanding Payments Counter to pay their outstanding amount and to pick up their registration materials. Not applicable for Exhibitors and Invited Speakers.
New Registrations
All delegates who are not yet registered for the conference should proceed to the New Registrations Counter to complete a registration form, to pay registration fees and to receive their materials.
Self Registration Counters are also available for all delegates who have not yet registered for the conference. After completing the online registration form, please proceed to the New Registrations Counter to pick up your materials.
Pre-Registration
All delegates who pre-registered for the conference can pick up their materials at the Pre-Registration Counters.
Tuesday Excursion & Gala Dinner
For any questions regarding the Tuesday Afternoon Excursion or the Gala Dinner, please proceed to the Tuesday Excursion and Gala Dinner Counters. If you would like to add a ticket for the Excursion, the Opening Ceremony/Welcome Reception and/or the Gala Dinner or if you would like to exchange your ticket, please also see the staff at the Tuesday Excursion & Gala Dinner counters.
NOTE: Tickets are subject to availability and will only be offered until 17:00, Monday, 4 July.
CME Counter
In order to receive CME credits and a CME certificate, you must complete the conference evaluation form included in your delegate bag prior to leaving the conference. Please hand in your completed evaluation form at the CME Counter, located in the Onyx Lounge/Registration Area, 1st Floor, to receive your CME Certificate.
| CME Counter Hours | |
| Monday, 4 July | 15:00 - 17:00 |
| Tuesday, 5 July | 12:00 - 14:00 |
| Wednesday, 6 July | 09:00 - 17:00 |
| Thursday, 7 July | 09:00 - 12:30 |
Service Counters
Amsterdam Information
The Amsterdam Information Counter is located in the Onyx Lounge. Staff will provide local information and assist with restaurant recommendations and bookings. You can also book additional tours, transfers or any other services you may require during your stay in Amsterdam.
| Amsterdam Information Counter Hours | |
| Saturday, 2 July | 14:00 - 18:00 |
| Sunday, 3 July | 09:00 - 17:00 |
| Monday, 4 July | 09:00 - 17:00 |
| Tuesday, 5 July | 09:00 - 14:00 |
| Wednesday, 6 July | 09:00 - 17:00 |
| Thursday, 7 July | 09:00 - 12:30 |
Delegate Information Counter
If you require assistance or any information regarding the conference, please see the staff at the Delegate Help Counter located in the Onyx Lounge, ground floor at the Amsterdam RAI.
| Delegate Information Counter Hours | |
| Saturday, 2 July | 14:00 - 18:00 |
| Sunday, 3 July | 09:00 - 17:00 |
| Monday, 4 July | 09:00 - 17:00 |
| Tuesday, 5 July | 09:00 - 14:00 |
| Wednesday, 6 July | 09:00 - 17:00 |
| Thursday, 7 July | 09:00 - 12:30 |
Name Badges
Attendees and guests are requested to wear their name badges at all times in order to participate in the Scientific Sessions, Social Events and Exhibition.
Lost Badges/Name Changes: If you have lost your badge, a 50 Euro fee applies for reprinting the badge. A 50 Euro fee applies for any badge reprints due to on-site name changes.
IMPORTANT NOTE REVISED REGISTRATION FEES - DUE TO NEW DUTCH VAT LAWS IN EFFECT AS OF JANUARY 2011 |
From 1 January 2011, new VAT rules will be in effect in the Netherlands and will have significant implications on registration fees and ticket prices.
Depending on the status of the delegate, Dutch VAT will be charged on top of net registration fees and session tickets as listed below.
VAT Entrepreneurs = No Dutch VAT charged on Net Registration Fees
Delegates considered to be in business for VAT purposes and engaged in economic activity for compensation on a regular basis are called VAT Entrepreneurs and will not be charged Dutch VAT on registration fees and session tickets. Proof of VAT Entrepreneur status would be provision of their company’s EU VAT registration number and will be required at the time of registration. EU VAT Entrepreneurs are required to self-assess based on where they are established.
Private Individuals/Consumers = Net Registration Fees subject to 19% Dutch VAT
Private Individuals/Consumers are considered to be all other consumers besides VAT Entrepreneurs and will be charged Dutch VAT at a rate of 19% on top of registration fees and session ticket prices.
| NET REGISTRATION FEES (Subject to 19% Dutch VAT for Private Individuals/Consumers) |
Early Registration |
Regular Registration |
Late/On-Site Registration |
Single Day Registration |
|
On or Before Extended: 8 April |
On or Before 20 May 2011 |
After 20 May 2011 |
||
| Delegate Registration - MD's | ||||
| IASLC Member Registration | 650 Euro |
700 Euro |
800 Euro |
250 Euro |
| Non-Member Registration | 800 Euro |
850 Euro |
950 Euro |
300 Euro |
| Other | ||||
| a) Fellows, Students, Advocates, Non-MD* | 300 Euro |
350 Euro |
400 Euro |
150 Euro |
| b) Registered Nurses* | 300 Euro |
350 Euro |
400 Euro |
150 Euro |
| c) Developing Nations | 300 Euro |
350 Euro |
400 Euro |
150 Euro |
| Accompanying Person** | ||||
| Of IASLC Member | 150 Euro |
200 Euro |
300 Euro |
|
| Of Non-IASLC Member | 250 Euro |
300 Euro |
350 Euro |
|
| Sessions | ||||
| Meet the Expert Session (MTE) | 30 Euro |
30 Euro |
30 Euro |
|
| Hands-On Training Sessions | ||||
| Registered Delegates Developing Nations | 10 Euro |
10 Euro |
10 Euro |
|
| Registered Delegates | 50 Euro |
50 Euro |
50 Euro |
*Students/Fellows/Advocates/Registered Nursed - must provide a letter of verification from department head with registration. If registering online, letter should be sent separately to wclc2011-registration@icsevents.com or faxed to +1 604 681 1049. Registration will not be processed without receipt of this documentation.
**Only one accompanying person is allowed per full registered delegate. Delegates registered for Single Days are not allowed to register an accompanying person. Registration Fees for Accompanying Person are always subject to 19% VAT.
All registrations must be accompanied by payment, otherwise you are not considered registered.
| SOCIAL EVENTS |
Welcome Reception/Opening Ceremony (Sunday, 3 July 2011)
Delegates: Included in registration
Accompanying Person: Included in registration
Additional Tickets/Guests: 65 Euro + applicable tax*
Gala Dinner (Tuesday, 5 July 2011)
Delegates = VAT Entrepreneurs: 25 Euro
Delegates = Private Individual/Consumer: 25 Euro + 19% VAT
Accompanying Person: 25 Euro + 19% VAT
Additional Tickets/Guests: 125 Euro + applicable tax*
Tuesday Afternoon Excursion (Tuesday, 5 July 2011)
Delegates: 20 Euro + 19% VAT
Accompanying Person: Included in registration
Additional Tickets/Guests: 45 - 55 Euro + 19% VAT
*applicable tax: 19% VAT on 50% of ticket price, 6% VAT on remaining 50% of ticket price
| VIRTUAL MEETING |
The WCLC 2011 Virtual Meeting will feature audio and webcasts of all oral presentations from the meeting incl. presentation slides. The Virtual Meeting will be available within 24 hours after the conclusion of the Conference and can be purchased at the time of registration via the online registration form. Please note that prices listed below are only available to registered delegates.
Registered Delegates - IASLC Members: 40 Euro
Registered Delegates - Non-IASLC Members: 70 Euro
| WHAT IS INCLUDED IN REGISTRATION |
Delegate Registration includes |
Single Day Registration includes |
Accompanying Person Registration includes |
||
Access to all Scientific Programme Sessions |
Access to all Scientific Programme Sessions |
Name Badge ----------------------------------- Tuesday Afternoon Social Excursion |
| HOW TO REGISTER |
Online Registration is now closed. Please complete the hard copy registration form and take it with you. New Registrants should check in at the "New Registration Counters" located in the Onyx Lounge, ground floor of the Amsterdam Rai.
ONSITE Registration Form for EU VAT Entrepreneurs
ONSITE Registration Form for Private Individuals
| PAYMENT INFORMATION FOR ONSITE |
- Payment can be made by Cash, Visa, MasterCard, American Express
- Charges on your credit card will appear as 'International Conference Services' and will be converted to your currency
| REGISTRATION CANCELLATION AND REFUND POLICY |
Registration Cancellations received via email or mailed to the Conference Secretariat's address by Friday, 20 May 2011 will be accepted and all fees refunded, less a 150 Euro administrative fee (as per committee policy). Cancellations received after 20 May 2011 will not be accepted or refunded; however, transfer of your registration to another person is acceptable, but a 50 Euro name change fee will be charged. A completed Registration Form for the new person must be emailed, faxed or mailed to the Conference Secretariat prior to the Conference, explaining who is being replaced. DO NOT USE THE ONLINE REGISTRATION FORM FOR THIS PROCEDURE. No refunds will be made for non-attendance at the Conference.
In the unlikely event that WCLC 2011 is cancelled, travel and accommodation costs will not be refunded.
| LETTER OF INVITATION FOR VISA |
An official Letter of Invitation to obtain a Visa and authorization to attend the 14th World Conference on Lung Cancer will be issued ONLY after the Registration Form and full payment have been received.
| CONTACT |
For any inquiries regarding Registration and Accommodation for the 14th World Conference on Lung Cancer, please contact our Registration and Housing Team by June 23rd at wclc2011-registration@icsevents.com. After June 23rd, all inquiries will be handled on-site.
| GROUPS OF 20 OR MORE |
If you have a group of 20 or more, please contact the Group Coordinator at wclc2011-groups@icsevents.com. Special discounted group registration fees are available for groups of 20 and more.
Italian Secretariat
Alijet & Fargo International is appointed to be the referent between the Italian Pharmaceutical Companies and the Italian Health Ministry as to the collection and submission of the legal documentation required by the Italian Legislative Order n.541 of December 30, 1992, Art.12, Para 3. Contact: Alijet & Fargo International S.r.l. - Via Petro Marconcelli 44/46/48 - 50137 Firenze - Email: fsarkisian@alifargoint.it